If it is a document you are checking, you can see all the changes taking place (physical changes to the document or metadata). Version history allows you to retrace the history of an item or a document, since the date and time it was first created till present. The file name is a primary key identifier! What are the major benefits of versioning? 1.
#ANOTHER WORD FOR PREVIOUS VERSION DOWNLOAD#
In other words, if you upload a document to SharePoint and then download it, change the file name and upload back to the document library – version history will start with 1.0 for that new document. For versioning to work, documents need to keep the same file name. The second major requirement applies to documents.
#ANOTHER WORD FOR PREVIOUS VERSION HOW TO#
See instructions above on how to achieve this. Obviously, versioning needs to be enabled. What are the primary requirements for versioning to work? However, if you want to learn more about minor versions, check out this interesting post by Ellen van Aken. They are very rarely used in SharePoint, so I will only concentrate on major versions in this post. Minor versions allow for more granular version control, they are used for very specific content approval scenarios in SharePoint. You probably noticed in a screenshot above that you can have both minor and major versions. Choose Create major versions radio button (once again, this is already enabled by default in a document library in SharePoint Online).Go to List or Library Settings (depending on whether you are configuring versioning for a list or a document library).Here is what you need to do to enable versioning on any list or library: Same will be required if you are not in SharePoint Online – versioning on any list or library would need to be enabled manually. You have to manually enable versioning in all other web parts. If you are in SharePoint Online, versioning is enabled by default in a document library. That includes the document library, custom list, Announcements, Issue Tracking, Task List, Links, other lists. If you just view an item or a document by clicking on it – the new version is not created, it is only created when you actually change something.Īny out of the box web part that stores content has Versioning capabilities. Any change is recorded, whether it is a physical change to the document or just a metadata change. Let’s first look at what versioning is and how it works.Īny time you change a document in a document library or edit any list item (in a custom list, calendar, task list, etc.) – a new version is created. In this post, I would like to highlight the most important features of versioning and how it can assist you, the end-user, with your daily routine. It allows for tracking the activity of any item (document, event, task, etc.) and following the audit trail. If you still need help, select Contact Support to be routed to the best support option.Īdmins should view Help for OneDrive Admins, the OneDrive Tech Community or contact Microsoft 365 for business support.In my opinion, versioning in SharePoint is one of its strongest features. Need more help?įor help with your Microsoft account and subscriptions, visit Account & Billing Help.įor technical support, go to Contact Microsoft Support, enter your problem and select Get Help. Learn how to Find lost or missing files in OneDrive or View historical versions of Office files. See more information about how long deleted items are kept for work or school accounts. If you're signed in with a work or school account, items in the recycle bin are automatically deleted after 93 days, unless the administrator has changed the setting. If your recycle bin is full, the oldest items will be automatically deleted after three days. If you're signed in to OneDrive with a Microsoft account, items in the recycle bin are automatically deleted 30 days after they're put there. For more information about SharePoint versioning settings (which also apply to OneDrive for work or school) see Enable and configure versioning for a list or library or How does versioning work in a list or library? If you're using OneDrive as part of SharePoint Server, your administrator may have turned off document versioning. If you sign in with a work or school account, the number of versions will depend on your library configuration. If you sign in with a personal Microsoft account, you can retrieve the last 25 versions.